Vendor Central: Processing Purchase Orders Like a Pro
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To invoice your purchase orders now, select invoices from the dropdown menu of the payments tab on the top menu of vendor central on the next page, click on the create invoice button. Then on the following page, select the purchase order you wish to invoice. Note that you can also create an invoice from a shipment, but the purchase order is the most commonly used reference when creating an invoice, scroll down to the bottom of the page and click the create invoice button on the create invoice page. Make sure you enter your invoice date, your invoice number.
show moreIf you need to change terms, you can try do it here. But remember your terms are negotiated upfront with Amazon annually, normally, sometimes it can be quarterly or even monthly, but it’s normally annually for payment terms, then scroll down to where your line items are on the purchase order. Make sure that the quantity is correct.
The unit cost is correct. And that the total amount and total units match your system’s invoice identically. Now, what is absolutely vital is that you make sure that the tracking number, whether that’s the PRO number for an LTL FTL, truckload shipment, or a small parcel tracking number for a carton such as when you send it with ups or Fedex.
You have to be sure that this tracking number is entered per line item. Now, in this example, we only have one line item. So no doubt, there is only one tracking number. If you had to have had several line items, you may have had different tracking numbers per line item, depending on which of those line item products were in which car with which tracking number, if you shipped small parcel.
Either way you would need to make sure that your tracking number is in each line to make sure that you don’t end up with shortages or a POD request, just to reiterate if the unit cost does not match that on the purchase order, you will end up with price claims. So make sure that this unit cost is exactly the same as the purchase order that you actually confirmed.
Bearing in mind that your purchase order is a contractual agreement. So you can’t now go and change the unit cost on your invoice to something other than that, that was on the purchase order include any miscellaneous charges from the dropdown menu that may be relevant to this invoice. Noting that most of these charge types are actually deducted via agreements.
That are negotiated upfront for the year or for the quarter double check that your total matches your system generated invoice and that of the purchase order, once you have canceled or removed or edited the units on the purchase order so that this total matches the new purchase order, which matches your system, generate invoice identically.
Once you are happy with everything, click the little box. Vendor X acknowledge that I’m solely responsible for the accuracy of the information provided in this invoice. Once you are happy, you can then click the submit button.